2.1: Growing & Managing Teams Summary

The idea that books are the work of a single person, the author, is a bit of a myth, really. In reality, it takes a village to create any book. Even single-author or self-published book will have editors, proofreaders, designers, and ultimately, readers who come to form a community around the book. Creating, publishing, and sharing knowledge is not a solo endeavour!

This section will cover what to keep in mind as you’re building and managing a team as part of your open textbook project.

Underlying principles

Teams come in all shapes and sizes. Whether you’re a team of four or forty, it’s important to have people who are invested in the project, and believe in its mission and goals.

It’s not just about sharing the workload. Having a diverse and representative mix of people on your project lets different perspectives and experiences shape the book, so it’s not just a product of one person and actually reflects the experiences of readers.

Communication is the key to a well-functioning team. Set up clear expectations about what needs doing, and be sure to communicate clearly and frequently with your team to avoid delays and surprises.

Every team needs project champions or cheerleaders. Reminding your team about successes along the way, and having someone cheering them on at each step does wonders for team morale. Not only will this lift spirits, but may even encourage team members to do more for the project by adopting or marketing the book.

Who’s Involved?

As you start to put your team together, make sure you think about the many combinations of people you can ask to be involved. Teams behind OER aren’t just a homogeneous group of people with the same experience or role. And this is for the better! We’ve often seen OER and open textbooks projects include:

  • Project leaders
  • Contributors at all scales
  • Students (graduate and undergraduate)
  • Advisors or some form of wise counsel
  • OER champions or advocates
  • Institutional supporters, eg.: instructional designers, librarians, accessibility experts, etc.
  • Interested observers
  • Potential adopters
  • Community members
Key Tactics

If you’re leading a team, here are some things you should keep in mind to nurture your team, so it grows into a thriving community of practice around your OER:

  • Appreciate the value of collaboration, and model being an active, engaged team member.
  • Develop community guidelines and practices (e.g.: MOUs, contracts, or other agreements) to create a safe environment and clarify expectations for your team.
  • Ensure clear documentation on project goals, roles and responsibilities is available to all team members and kept up to date.
  • Identify and clearly articulate key roles and responsibilities needed for your OER, along with your project goals, and keep this documentation up-to-date for all team members.
  • Be kind,understanding, and recognize the efforts of each contributor, big or small  – everyone is juggling responsibilities and we’re all only human!

Ultimately, having a team around the OER ensures that the project will be an easier and more enjoyable experience, and that the resource will be more valuable and valued – so try to make your project a social, collaborative, and overall fun experience!

Read on to explore the whys and hows of building a team for your open textbook project.


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The Rebus Guide to Publishing Open Textbooks (So Far) Copyright © 2019 by Apurva Ashok; Zoe Wake Hyde; and Kaitlin Schilling is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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